Card Program FAQ's
A cost efficient alternative to issuing a purchase order or accounting coding document. Typical examples would be supplies, repairs and materials.
Yes. The maximum single transaction limit is $1499.99 and the maximum monthly limit is $10,000. A billing cycle is approximately 30 days, beginning the 24th of one month and ending on the 23rd of the next.
When a card holder uses their purchasing card, the
vendor sends their transaction to
No. Current travel policies remain in effect.
No. We do not pay sales tax for purchases from Nebraska vendors.
The vendor needs to credit the purchasing card and you need to get a receipt for the credit. Code the credit the same way the charge was coded. If you have a charge with sales tax, the vendor normally will credit the original receipt and then process a new charge without sales tax included. This will result in three transactions in the PCS. If you do not receive a receipt for the credit, make a copy of the original charge receipt and indicate that this is a credit.
Each vendor has a merchant code that describes the type of business they provide. The use of the purchasing card is restricted to certain merchant codes that are regulated by Department of Administrative Services (DAS) Accounting. Purchase of certain items are also restricted. Examples of these are airline tickets, fuel, food, lodging, and items included in an existing Statewide Contract.
1. Merchant code problem.